The power of an hourly beep
Peter Bregman is a strategy consultant who advises some of North Americaās top CEOās and writes widely-read blog for the Harvard Business Review.
Last month he published his second book, 18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done, which is packed with smart, practical advice for boosting individual performance. (Buy it at Amazon, BN.com, Indie Bound, or 8CR.)
Because I thought PinkBlog readers would dig what he had to say, I asked him to share a tip from the book ā something quick and actionable that could help us on a Monday morning.
Hereās Peter:
I start every day with a plan. Each morning I look at my to do list and ask myself āwhat will make this a successful day? Then I transfer the right tasks from my list onto my calendar and get to work.
But itās rare that I stick to every minute of my plan. Emails come in, phones ring, texts beep, and my own penchant for distraction sneaks up on me. It doesnāt take me long to wander off from my schedule. And sometimes, like in a recent angry exchange with my phone company representative, Iāll wander off from myself too.
It used to be that Iād end each day disappointed, wondering why it wasnāt the success I had envisioned.
But that changed when I started setting hourly beeps.
Each hour when my watch, computer, or phone beeps, I stop whatever Iām doing, take a deep breath, and ask myself two questions:
This isnāt all about staying on plan. Sometimes the beep will ring and Iāll realize that, while Iāve strayed from my calendar, whatever it is Iām working on is what I most need to be doing. In those situations I simply shift items on my calendar so my most important priorities still get done and I make intentional choices about what I will leave undone.
How poignant!
I just wrote a post about the importance of taking some time (between tasks) to be quiet, still, or silent. This hourly beep is a great way to do this!
With Gratitude,
Jeremiah
Sounds like an excellent way to incrementally adjust your work. Iāll let you know after a few days how it works for me.
Iāve been using a similar technique for a while now. I call it a ā45-minute hourā. I wrote about it here:
http://endlesslyrestless.wordpress.com/2010/02/12/the-45-minute-hour/
Whatever works for each of us, we need to find a way to renew/refresh our energy and focus at points during the day.
This is great! I had a baby six weeks ago and Iām starting back to work next week. I work at home ā and I homeschool my nine year old, too. Between her and the new babe, I know my day will be filled with all kinds of beautiful distractions. Iām going to try this and use it as a reminder to breathe, focus, create intention and enjoy my days, my writing, my projects, and my kids.
I believe Jack Bauer used a similar technique and he got a LOT doneā¦. Now can you set your alarm to sound like the ā24ā timer? āBom BOMā¦. Bom BOMā¦ā
I find it very helpful to use a concentration timer to help me write. I usually set it for 40 minutes with a bell every five minutes. That way if my concentration drifts, it helps me re-focus on what I was doing. I built a free online version: http://articulatemarketing.com/free-tools/.
Thank you for sharing Dan.
The two powerful questions are a great gift today. They have the potential to take one squarely to the core of who they are being in that moment.
This is a perfect motivator and organizing action step for this Monday.
Thank you!
Iāve also found an online tool which I find very useful, in a very Zen kind of way: http://www.fungie.info/bell/# I personally like the big bell and I set it to random to remind myself to breathe. It has the option of setting it for a specific time as well which can be useful in this example.
Great idea. I think we all need that mental confirmation that weāre headed down the path that leads to where we want to go.
Itās also extremely helpful for me to sit down weekly and review my lifeās goals. That way I know my weekly goals are aligned as well. Is it Stephen Covey who always says āschedule your priorities instead of prioritising your scheduleā?
Good stuff.
Theory is when you have ideas; ideology is when ideas have you. -The Situationists
Hi Dan,
I am a big fan of your book drive and was turned onto it by a mentor at work. In your honor, and to spread the word, i have created an open forum on facebook called the Type I Movement. This forum was created for Type Iās to share their ideas, best practices and how they are putting to use what they have learned. Itās in beginning stages, and i am hoping to have fans collaborate here from around the world. Each day i post a new excerpt to keep the book fresh in the minds of readers. I hope that more fans, and typeās I will unite here, so we can all upgrade this 2.0 world to a 3.0!
I love tips like this that help people get back on track when Shiny Object Syndrome kicks in!
Thanks for this helpful article that speaks about implementing our schedules more than just making it and keeping in our closed notebooks or marked calendars at which we donāt look amidst hundreds of distractions.
I like any kind of hourly checkup. Iāve been aiming for hourly breaks of 5-10 minsā¦ primarily when Iām in front of the computer. When I get back to my desk I take that minute of introspection about my current work.
Absolutely brilliant and Iām going to get a new phone and have it email with that every hour.
Great Idea, it is like awakening to āyet to be completed tasksā and sometime it becomes like āstitch in time saves you nineā.